The Summer Shift: wobbly workflow

As we head into November and the days get shorter, I’ve been looking back on what’s been an up-and-down summer, and not just in terms of the weather.

Back in July, I wrote about a shift in what I’m working on, away from a long-term lexicography project and back to the regular freelance juggling act. The lexicography work hasn’t finished altogether, but from the start of August, I dropped down to significantly fewer hours. I had a new writing project lined up and I thought I’d managed to arrange my schedule to balance the two projects fairly evenly for the remainder of the year. So, how’s that been going?

Delays, delays, delays

The new project, writing a workbook for a new coursebook series, was due to use authoring software that I’d been told would need setting up before I got started. This was pencilled in to happen towards the end of July/beginning of August, then I was due to start work on my first unit at the end of August. The set-up, which I thought might take a couple of days, turned out to be incredibly messy and dragged on in dribs and drabs for weeks – waiting for replies to emails about problems I hit, waiting to arrange a call with an IT person and all hampered by the fact it was summer and key people were ‘on leave’.

Frustratingly, at the same time, there were changes going on in my lexicography work too which left me unable to carry on at several points as I waited for things to be implemented in-house. Those delays weren’t especially long, but just happened to coincide with the delays on the other project leaving me twiddling my thumbs and watching my income slip away. It might seem nice to have time ‘off’ right in the middle of summer, but they were the kind of delays where I was checking my email each day hoping for progress, so I couldn’t really use the time to do much else. And all round, it left me with worringly few paid hours through August.

And we’re off!

The software issues finally got resolved at the start of September and I got started on some writing just a week or so later than planned. I settled into the rhythm I’d envisaged for a couple of weeks, with roughly a third of my weekly hours on dictionary work and two-thirds on the writing project.

Because it was the first unit of a new project, there was a bit of time waiting for feedback and redrafting, then the unit had to be passed up the line for approval before I could carry on. Annoyingly, this once again coincided with a bit of a pause in my lexicography work and a few days of thumb-twiddling. Luckily, I had a talk to prep, so managed to fill the time productively, albeit unpaid.

October overload

I’d hoped to make a start on my next WB unit before I went away to the Euralex conference at the start of October, but for various reasons, it didn’t happen. That left me playing catch-up for a couple of weeks when I got back and working well over the number of hours I’d usually put in at my desk. It was only a handful of extra hours, but because it was a new project and new software, the extra focus and concentration involved really took its toll on me physically.

Finding my flow

As I’ve explained before, in order to manage a chronic pain condition, I need to work in relatively short bursts spread out through the day and through the week with plenty of breaks in-between. That’s super-easy with lexicography work that breaks down naturally into short stints. Activities for a workbook should also be fairly modular, but as this is for C1 level and each unit includes relatively long reading and listening texts, it’s easy to get caught up and spend longer stretches at my desk focused on getting a section sorted and not wanting to interrupt the flow while I’ve got everything clear in my head. The authoring software is also proving to be especially fiddly, which means greater stress and tension through my shoulders and hands manipulating the mouse to get the formatting correct.

When I talk about work taking a strain on my health, people often tell me to “be careful” and “take it easy”. I know the comments are well meant, but they’re also slightly grating because they infer that it’s somehow my fault and that I should just organize my work better so that it didn’t impact my health … which of course, is vastly easier said than done! When you’re trying to get your head around a complex new project, dealing with various inevitable stress factors (delays, miscommunication, looming deadlines) and you’re also under financial pressure, “taking it easy” isn’t always feasible.

Settling down

Thankfully, the writing project does seem to be settling down, with some of those initial teething problems sorted out. I’ve also pushed back a bit on the schedule, which has concertinaed up slightly from what I’d originally envisaged. I don’t want to extend deadlines too much because it’s a fee-based project, so if I take longer working on it, I effectively lose income, but a bit of shuffling by the odd day here and there, I think will make for a slightly easier workflow. 

Deadlines on sticky notes to allow for reshuffling!

 

Last week was moving towards being a slightly better balance of hours and towards the end of the week, there was a sense of feeling more on top of things. This weekend was also my first fully non-working weekend in several weeks (although I did write this blog post!). So, I’m hoping I can find a better workflow through November and December at least … before the added stress of needing to find new work from January onwards starts to kick in! It’s making me wonder how I’ve managed for the past 25 years of freelancing! A few easy years of ticking along with one project and I feel like I’ve rather lost the knack of the freelance juggle.

Euralex 2024, Croatia

After 25 years of working in dictionaries, I recently I attended my first ever lexicography conference, the Euralex Conference held in Cavtat, Croatia (8-12 Oct). That might seem a bit surprising, but comes down to a number of factors about the nature of lexicography and lexicography conferences.

Why was it my first lexicography conference?

Primarily, it's because the kind of lexicography I do, working as a freelancer for UK commercial dictionary publishers is a bit of an anomaly in the world of lexicography. In many countries and for many languages other than English, lexicography is something carried out largely by academics attached to universities and language institutes, and funded by governments and grants from places like the EU keen to support those countries' linguistic and cultural heritage. So, many of the conference presentations were much less about the kind of practical, jobbing lexicography that I do and instead were papers reporting on academic research, often in very niche, theoretical areas.

At the reception on the first evening, I found myself chatting to Dirk Geeraerts, a very eminent name in the field and one of the plenary speakers - whose name, thankfully, I did recognize despite my incredibly patchy knowledge of academic lexicography! I was explaining my background and commenting that I didn't even understand many of the talk titles in the programme. He responded that it was probably all stuff I did know about but I just didn't recognize the terminology. He turned out to be spot on.

Not a bad spot for a coffee break!

So, why was I there?

Unlike the ELT conferences I typically go to, there was no chance of me being sponsored by a publisher to speak and there were almost no publishing contacts there for me to network with and potentially pick up new work. All reasons why, as a freelance lexicographer working on commercial dictionaries, I'd never been to a lexicography conference before. My "in" came, instead, via my role with the AS Hornby Dictionary Research Awards (ASHDRA), which are, as the name suggests, directly involved in dictionary research. The Hornby Trust was one of the conference sponsors, they sponsored the Hornby Lecture, this year by the fabulous Kory Stamper, and the current ASHDRA awardees presented their research (remotely online) in a slot at the event which, this year, I chaired.

Kory Stamper giving the Hornby Lecture

 
Was it useful?

In a very general sense, it was useful to give me a feel for the wider field. I'd been kind of aware of the differences I mentioned above, but meeting lexicographers and researchers from other countries and languages has crystallized just how different their worlds are from mine.

With my ASHDRA hat on, it's given me a better sense of what dictionary research looks like, and the norms and expectations of the field. As Dirk predicted, I had quite a few aha moments where I realized that some concept or theory or framework that I'd never heard of and sounded incredibly fancy was actually something I already knew about and use pretty much daily but without knowing the relevant label! And of course, it was a chance to spread the ASHDRA message and publicize the awards.

On a more personal level, I met lots of interesting people and it was been fun getting into some incredibly nerdy, niche conversations about the intricacies of dictionary compilation, corpus tools, and, inevitably, the impact of AI and LLMs on the field. Most of the new contacts I've made are unlikely to lead to future work, just because they work in such very different arenas, but one or two could potentially result in the odd offshoot which could be interesting.

Good to meet the team behind Sketch Engine, the corpus software I use.

As most of my trip was self-funded, it was an incredibly costly week. I decided to go at the start of the year when work was more stable and my finances were less precarious. More recently, it's felt like an outlay I could ill afford (and one which came out of my personal savings), but seeing as it was all booked, there was no point in feeling resentful and I tried to draw the positives out of it. Not least of those was the opportunity to visit beautiful Croatia. As is often the case with conferences, I spent much of my time inside windowless conference rooms, but I did have a free day at the start of the week to visit Dubrovnik and I grabbed a free afternoon to swim in the warm, crystal-clear waters of the Adriatic, so I really mustn't grumble!

Dubrovnik Old Town

 

 

The sparkling, crystal-clear Adriatic

 

Cavtat

 

 

 

The Adam Kilgarriff Memorial hike

D is for Dictionary

Last week, the AS Hornby Dictionary Research Awards (ASHDRA) panel got together to discuss the proposals submitted for this year’s awards. We had a fantastic batch of submissions from all across the globe and covering a really wide range of topics and ELT contexts.

 

One thing that seemed to stand out though was that almost 25% of applications were rejected simply because they didn’t involve dictionaries … which given these are dictionary research awards is kind of key.

From my notes ...

… and L is for lexicographic resource

It’s clear that a few of the proposals were ones that people had put together and submitted to various funding bodies, so maybe they were just chancing it with ASHDRA and hoping their topic was “close enough”. In most cases though, I think the confusion has arisen around our use of the term “lexicographic resources”.

The word dictionary obviously appears in the title of the awards, and we often talk about dictionary-related research, but in some of the criteria for applications, we also mention research related to lexicographic resources. We use the term to get away from the idea that projects have to involve what we think of as a typical dictionary, i.e. a comprehensive A-Z resource covering “all” words and set out in a traditional style and format. We’re throwing our net slightly wider than that to include different types of dictionaries, provided they’re aimed at ELT users. In fact, as I’ve explained in a previous post, the idea of creating a complete dictionary (of any kind) is really outside the scope of these awards, so we tend to encourage researchers to focus on a smaller-scale, pilot project to fully research and trial an idea as proof of concept (or MVP, minimum viable product, as one applicant phrased it this year). Those smaller-scale dictionary-like resources might be monolingual or bilingual, they might focus on a specific area of vocabulary (we’ve had projects on Medical English and English for Science), they might be more of a glossary to support a particular course, or they could be picture-based dictionaries. A project could also potentially branch out into dictionaries of collocations or idioms or synonyms or metaphors or phrasal verbs, etc.

What all of these resources have in common, though, is that no matter their format, focus, or scope, they should be primarily a reference resource.

What they are not is a set of general classroom (or self-study) activities to teach vocabulary, what you might term "lexical resources", and which is what many of this year's unsuccessful applications were focused around.